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WFPI ExCom Meeting Agenda - August 1, 2019
8:00 AM - 9:00 AM Central Daylight Time
Join the meeting from your computer, tablet or smartphone. https://global.gotomeeting.com/join/862652221

Approval of minutes from June meeting – Dorothy Bulas
- Follow-up Poll Results
  - Standing Meeting day and time will remain unchanged
  - Selection from among volunteers for the Uganda Trip
    - Thank you to all who volunteered - is everyone comfortable with the selection process used? (All other factors being equal, picked the Council member who was closest, both to minimize costs and to bring local expertise to the experience.)
Imaging the World Collaboration update (ACR-SPR-WFPI) – Dorothy Bulas - Barth
- Jaishree Naidoo’s fact-finding trip with Imaging the World - J. Naidoo
- ACR Innovation Grant Application - status - Bulas - Barth - Boylan
Committee Updates
- Outreach – Hansel Otero
- MRI Protocol – Michael Gee - https://www.wfpiweb.org/Resources/Modalities/MRIProtocols.aspx
- Digital Education Committee (Website Update) – Sanjay Prabhu
- TB - Kushaljit Singh Sodhi - reconstituting the volunteer roster
Updates on Observerships – Ines Boechat/Jennifer Boylan
- Asia-Oceania
  - St. Luke’s Medical Center, Manila Philippines (August 1, 2019)
    - Observer selected - Dr. Joanna Choa
- South America
  - Hospital de Pediatrica Garrahan, Argentine Republic - REVISED DATES - Application deadline now August 21^st.
- India
  - PGIMER, Chandigarh, India (April 1 – June 30, 2019) – NOW COMPLETE: Dr. Sodhi
- Middle East
  - American University Beirut - Contact has been made by Dr. Liliane Gibbs, Dr. Raj Krishnamurthy and Dr. Joanna Brown. Staff has supplied additional details. Waiting for response.
Newsletter Out – Kim Pede
Any other business?
- NEW: Website Calendar - https://www.wfpiweb.org/About/WFPICalendar.aspx
- Meetings:
  - AOSPR 2019: Drs. Bulas, Brown will attend. Dr. Sodhi is the Treasurer and will be in attendance. Others?
  - Breakfast meeting: 8:00 am - (9/28) Sat
- RSNA 2019:
  - Monday Morning (12/2) meeting space 9 - 11 am
  - Monday night (12/2) Pediatric Radiologists reception hosted by SPR
- SASPI 2020:
  - (from JKBrown) lecture at SASPI - confirmed
  - Radiation protection training day at SaSPI - working on final programme and sponsors, venue approved and booked; more details to follow soon
- SPR 2020:
  - Breakfast gathering TBD
  - Other meetings TBD
  - Kristen DeStigter (ITW) will do a TED talk on Outreach
- ESPR 2020
  - General Assembly TBD
  - Other gatherings planned: likely 2 sessions, will be confirmed by mid September.

EXCOM MEETINGS TAKE PLACE ON THE FIRST THURSDAY OF EVERY OTHER MONTH, AT THESE TIMES (please allow for variances dues to daylight saving time (in the US) which may convert differently in your times zone.

ExCom minutes

September 13th 2018

Update Meeting - Minutes from 13 September 2018

August 4th 2016

Minutes EXCOM 4th August 2016

AGENDA

1/ Mapping working group, next steps: GS, 15"

2/ Rapid update, digital education: AD on BC’s behalf 4”

[BC is absent for this meeting - he’ll be with us to provide more detailed feedback on digital education thoughts/plans in September’s EXCOM]*

3/ SPR meeting 2017, WFPI session - modus operandi for preparing the session, some initial suggestions: GS 10”

4/ Update, child imaging safety: KA 5"

5/ Outreach activities update:

- Tanzania discussions, Rotary: CS 5”

- Increased collaboration with WHO via the CREST/WHO Radiology Working Group network established for pneumonia vaccine studies: GS 5”

- Contacts with Kenya and its development of pediatric imaging: KA 5”

6/ Any other business

URL LINKS MAY NOT STAY VALID FOR EVER. ASK AMANDA IF YOU NEED A DOCUMENT

July 7th 2016

Minutes EXCOM 7th July 2016

AGENDA

1/ Bylaws revision passage, consequences: GS (1")

2/ Co-optation, Founding President: GS (3”)

3/ Staff overview following recent changes: AD/GS (2”)

4/ Future EXCOM meetings: can we push back the timing by an hour - yes or no: AD 1"

5/ Mapping: GS (25”) – please read the mapping framework HERE before this meeting

6/ Digital education: GS (20”)

- Leadership nomination

- Outline of current organization and probable next steps, subject to the new leader's approval

- Suggested strategy for obtaining responses to the questions posed in “On Your Shoulders” (click here, page 10)

7/ Any other business: (2")

URL LINKS MAY NOT STAY VALID FOR EVER. ASK AMANDA IF YOU NEED A DOCUMENT

April 7th 2016

Minutes EXCOM 7th April 2016

AGENDA

1/ IPR 10"

- Table preparations (DB/JN)

- Report preparations (VD/GS and TC/RJN for treasury)

- Meeting time (AD)

- Bylaws revisions - progress (TC)

Any further organizational points on IPR to be taken forward by mail, as this is the last EXCOM before Chicago

2/ Revised Strategic Framework 35" (AD/IB)

How to proceed

- Prior to this meeting: Comments by email: WELCOME!! We are now severely up against the clock so any extra time Amanda has to incorporate changes - great

- During EXCOM: We will run through the different sections as set out in the contents table below, taking note of any EXCOM comments. This is your last chance to discuss, as one more draft will be circulated to you by mid-April, then it will be sent to the full Council for review/finalization by end of April.

3/ Kenya, participation in the RSNA "RISE" initiative and taking pediatric radiology training forward: 3" (AD/KA)

4/ AOB

URL LINKS MAY NOT STAY VALID FOR EVER. ASK AMANDA IF YOU NEED A DOCUMENT

March 10th 2016

Minutes EXCOM 10th March 2016

AGENDA

1/ Preparations, Annual Members Meeting, IPR (VD, 7”)

2/ Strategic Framework - distance education: online and in print (30")

- Review of the current situation

- Analysis of where the issues lie

- Solutions

- Consideration of the draft Strategic Framework aims set out below: are they realistic, what will be required to meet them?

- Adoption of draft text/changes needed

3/ Feedback Ghana DB (5")

4/ Upcoming officer and committee leadership turnover (5”)

5/ Any other business (5")

URL LINKS MAY NOT STAY VALID FOR EVER. ASK AMANDA IF YOU NEED A DOCUMENT

February 4th 2016

Minutes EXCOM 4th February 2016

AGENDA

1/ Child imaging safety - updates on Afrosafe, Latinosafe, WFPI/IG (JN/GS/KA)

2/ IPR (DB)

3/ Strategic Framework - wording, priorities order, calendar for revisions

4 /Strategic Framework: section on patient safety

4/ Alan Levenstein

URL LINKS MAY NOT STAY VALID FOR EVER. ASK AMANDA IF YOU NEED A DOCUMENT

January 7th 2016

Minutes EXCOM 7th January 2016

AGENDA

1/ Strategic Framework revision (IB)

2/ Use of WFPI resources (AD)

3/ WFPI's internal outreach funding grant 2015 - application for teaching visit to Laos: recommendation (TC)

4/ IPR - meetings and plans

5/ Child imaging safety - updates

URL LINKS MAY NOT STAY VALID FOR EVER. ASK AMANDA IF YOU NEED A DOCUMENT

November 5th 2015

Minutes EXCOM 5th November 2015

AGENDA

1/ IDoR update

2/ IPR abstract submissions

3/ Child Imaging Safety - Next Steps with Image Gently and others

4/ Project update

5/ RSNA plans - WFPI meeting 30th Nov 2015

6/ ISR/WFPI Memorandum of Understanding: status report, Next Steps

URL LINKS MAY NOT STAY VALID FOR EVER. ASK AMANDA IF YOU NEED A DOCUMENT

October 1st 2015

Minutes EXCOM 1st October 2015

AGENDA

1/ IDoR update, where stimulation is needed: DB/all, 6"

2/ WFPI's 2012-2015 Strategic Framework: revision (see here http://www.wfpiweb.org/Portals/7/About/WFPI_Strategic%20Framework%20_Full_version.pdf): IB, 3"

3/ Papers for submission to IPR: IB 3"

4/ SPR request for feedback on R&E Foundation grant awarded to WFPI in 2012: IB, 1"

5/ Fund raising drive - R&E Foundation/SPR - global support: IB

6/ Interface: WFPI and IG - see last EXCOM minutes

7/ Project updates: AD/all 2"

URL LINKS MAY NOT STAY VALID FOR EVER. ASK AMANDA IF YOU NEED A DOCUMENT

September 3rd 2015

Minutes EXCOM 3rd September 2015

AGENDA

1/ IDoR: update (16')

Includes
a) Timeline - DB, 5' - CLICK HERE
b) Letter for Ped Rad journal - IB,3' - IB to circulate draft letter
c) WHO Radiation Protection Committee - DB, 1’ CLICK HERE

c) Update online cases/contests - Sanjay, 7'

2/ International Image Gently issues - Kimberly Applegate, 5' (click here for WFPI/IG interface)

3/ Newsletter: issue date, items, circulation (3')

4/ Internal Funding Allocation Committee: update (1')

5/ Outreach: brief update (TB, US, WHO/vaccines, other - 5')

URL LINKS MAY NOT STAY VALID FOR EVER. ASK AMANDA IF YOU NEED A DOCUMENT

August 6th 2015

Minutes EXCOM 6th Aug 2015

AGENDA

1/ IDoR update:

Videos, photos, book, other (DB, CS)

2/ Committees:

- WFPI project funding:final run through members and Terms of Reference before we launch the committee (AD)

- Video committee, update (CS)

- SPR education committee - now includes Sanjay (DB)

3/ Project updates:

- Jamaica visit, next steps (CS/DB)

- Ultrasound manual for DWB/MSF (CS)

- TB plans (CS)

- WHO Portuguese-speakers workshop, radiation protection in medicine (IB)

- WHO pneumonia group (TC)

URL LINKS MAY NOT STAY VALID FOR EVER. ASK AMANDA IF YOU NEED A DOCUMENT

June 5th 2015

Minutes EXCOM June 5th 2015

AGENDA

1. Internal funding for project support - feedback from Treasurers, next steps

2. Website - education pages, building up content

3. Online video library (to note: full presentation during Annual Mtg) - rapid feedback on mechanics of steering cttee, where the calls for regional input will lie

4. IDoR

5. Misc. points

URL LINKS MAY NOT STAY VALID FOR EVER. ASK AMANDA IF YOU NEED A DOCUMENT

May 7th 2015

EXCOM answers to questions raised during EXCOM meeting, 2nd April "How does outreach work become affiliated with WFPI?"

Minutes, ExCom 7th May 2015

AGENDA

1/ Follow up, questions raised at the last EXCOM meeting "How does outreach work become affiliated with WFPI?" (15', IB/TC)

- feedback on email responses

- decisions (amount of funding put aside)

- next steps (nominations for a group to define and manage the application and approval process)

2/ Council turnover (2', IB)

Vice-President (SLARP), Vice-Secretary (AfSPI?), Representative Directors

3/ Next EXCOM meetings (1', AD)

4/ Upcoming leadership meeting, Graz/ESPR 5th June, 10-12 am (20', IB)

- agenda

- invitations

5/ Upcoming Annual Members' Meeting, Graz/ESPR 5th June, 1:30 - 3pm (5', IB)

- agenda,

- invitations

- visibility

6/ IDoR update (10' DB)

URL LINKS MAY NOT STAY VALID FOR EVER. ASK AMANDA IF YOU NEED A DOCUMENT

April 2nd 2015

EXCOM MINUTES

Full (quasi transcript) minutes

Questions arising from EXCOM meeting 2nd April 2015

Agenda

How does outreach become affiliated with WFPI?

URL LINKS MAY NOT STAY VALID FOR EVER. ASK AMANDA IF YOU NEED A DOCUMENT

February 26th 2015

Agenda

1/ WFPI - What Future? Feedback from regional boards

2/ Upcoming bylaws revision

3/ Council turnover

4/ Upcoming EXCOM and WFPI meetings

5/ International Day of Radiology

6/ Online video library - behind the scenes

7/ Other points

URL LINKS MAY NOT STAY VALID FOR EVER. ASK AMANDA IF YOU NEED A DOCUMENT

January 29th 2015

Agenda

1/ Ultrasound: WFPI’s work in high and low resource settings

2/ FAARDIT, inclusion of non-pediatric radiology specific groups

3/ International Day of Radiology

4/ Upcoming Council turnover

5/ Next EXCOM meeting

URL LINKS MAY NOT STAY VALID FOR EVER. ASK AMANDA IF YOU NEED A DOCUMENT

November 6th 2014

Agenda

1/ Partnerships, update
- RAD-AID Annual conference, WFPI-RAD AID interface
- WHO child imaging safety meetings - Tanzania (Dr. Ademola Adekanmi) and Tokyo (Dr. Osamu Miyazaki, Japan) - in liaison with Image Gently
- WHO text book
- ISR agreement

2/ Online education, update

3/ Outreach activities, update
- Latin America
- West Indies
- Malaw
- Mozambique
- Khayelitsha
- Cambodia
- Savvas, outreach leadership - easing out of the role

4/ Ultrasound - Carried over from last month's meeting

5/ FAARDIT application

6/ AfSPI representation at Executive Committee meetings

7/ WFPI meeting online/RSNA, 1st Dec, agenda - agree on contents

8/ Annual Meeting and leadership discussion, Graz/ESPR, Friday 5th June: timing and attendance

URL LINKS MAY NOT STAY VALID FOR EVER. ASK AMANDA IF YOU NEED A DOCUMENT

October 9th 2014

Agenda

1/ Brainstorming: increasing Council buy-in; increasing member buy-in, addressing regional imbalance

2/ Fund raising

3/ PoC US group

4/ Internal governance

5/ Approval Malawi recommendations

6/ Next EXCOM meeting date

7/ Other points

URL LINKS MAY NOT STAY VALID FOR EVER. ASK AMANDA IF YOU NEED A DOCUMENT

March 28th 2013

Agenda

1/ Organization Annual Meeting hosted at SPR 2013

2/ ESPR Presidency 2014

3/ Possible bylaws amendments

4/ Strategic framework amendement - ISR

5/ Update: TB, US and Medikidz

6/ Arrangements: WFPI meeting ESPR Budapest 2013

URL LINKS MAY NOT STAY VALID FOR EVER. ASK AMANDA IF YOU NEED A DOCUMENT

Other WFPI archives

Reports

Annual Report, President & Treasuer 2015

SPR (& ESPR) board mtgs Dec 14/Jan 15

Presented to the SPR board at RSNA Dec 14. Copy passed to ESPR for use at its board mtg Jan 15.

Regional board questions: WFPI - the future?

COMING SOON - background document & questions plus ppt for boards

Report AOSPR board mtg Sept 2014

Report, AOSPR board Sept. 2014

Annual Report, President & Treasurer, 2014

Annual President & Treasurer's Report, 2014

Report SPR board mtg May 2014

Report, SPR board mtg May14

Biannual donor report Jan 2014

Donors at the time: R&E Foundation (SPR), SPR and ESPR

Report ESPR & SPR board mtgs Nov/Dec 13

This presentation may have been adapted by our ESPR/SPR representatives to reflect their respective boards' needs

Annual Report, President & Treasurer, 2013

for the full President's report (Slow file to open) or

for just the Treasurer's report

Biannual donor report Jan 2013

Donors at the time: SPR & R&E Foundation (SPR)

WFPI Phase II Funding Plans

(post capital injections)

Updated: April 2014.

Governance tools

Outreach project approval process

Click here

Updated May 2014

A time zone calculator

Click here

Organizing a GoToMeeting

Click here

Upcoming meetings

Next Council meeting

EXCOM: first Thursday of every month
Full Council: RSNA, Nov 2015, details to follow

Next WFPI Annual Meeting

IPR Chicago May 2016

http://www.ipr2016.org/

Details to follow!

Council positions

WFPI President (and Vice)

WFPi Secretary (and Vice)

WFPI Treasurer (and vice)

WFPI Representative Directors

Officer rotation

Click here

How the bylaws work for Officers

Which officers roles for your Society?

Wondering when your board needs to start considering nominations? What the different positions entail?

Here are the relevant extracts of our bylaws and the ensuing Council composition

ARTICLE III
OFFICERS

Section 1. Number:
The officers of the WFPI include a President, a Vice President, an Immediate Past President, a Secretary, a Vice Secretary, a Treasurer, a Vice Treasurer and a Membership Secretary.

Section 2. Nomination and tenure of the President:
2.1. The WFPI presidency rotates on a one-year basis amongst the Regional Members’ leadership, with the rotation taking effect during the Annual General Meeting.
2.2. The nominated individual serves as Vice President for a single one year term, then succeeds to the Presidency for a single one year term at the end of the preceding President’s term, or sooner if the preceding President is unable to fulfill the duties of her or his office. She or he subsequently becomes Immediate Past President for a final one-year term.
2.3. The choice of individual, determined at Regional Member level, falls to a person of authority in her or his Regional Member organization.
2.4. The roster of Regional Members’ tenure of the presidency is drawn up and agreed by the WFPI Council four years before the assumption of each nominated term, and annexed to the WFPI’s internal regulations.

Section 3. Nomination and tenure of the Secretary, Vice Secretary, Treasurer and Vice Treasurer:
3.1. Six (6) months before the expiry of the current Secretary and Treasurer’s terms, the Secretary calls for candidates for these positions.
3.2. Candidates are drawn from Regional Members organizations, and are persons of authority therein. They are elected by the Council. No one Regional Member can hold two key positions (President, Secretary or Treasurer) at any one time, unless exceptional and entirely justifiable circumstances necessitate otherwise.
3.3. The Secretary prepares a ballot of all nominees for each office, designating the mode of nomination. Balloting takes place electronically, with the results announced at the next Annual Council Meeting.
3.4. Upon announcement, the future Secretary becomes Vice Secretary for a single term of two years before taking office as Secretary, and the future Treasurer becomes Vice Treasurer for a single term of two years before taking office as Treasurer.
3.5. The Secretary and Treasurer hold a non-renewable term of two years. One two-year term must then elapse before they are eligible for office again.

ENSUING COUNCIL COMPOSITION

[accommodates the 12 month "freeze" introduced by ESPR last year, validated by the Council in April 2013]

Click here for a pdf copy of this table (use zoom function to up readability) for easy distribution to your boards