Leadership Workroom

 

WFPI Executive Committee Meeting, 7th May 2020 (online) 

Present: Dorothy Bulas/DB (President), Joanna Kasznia-Brown/JKB Vice President), Omolola Atalabi/OA (Past President), Cristian Garcia (Secretary), Tim Cain/TC, (Representative Director), (Hansel Otero/HO(Outreach Lead), Kushaljit Singh Sodhi/KSS (TB Lead), Sanjay Prabhu/SP (Digital Education Lead), Michael Gee/MG (MRI Protocol Lead, Ines Boechat/IB (Founding President and Co-opted Director), Kimberly Applegate /KA (IG Representative), Jennifer Boylan/JB (SPR Staff Liaison), and Kim Pede /KP (Admin).

Absent: Richard Barth/RB (Treasurer), Rick van Rijn/RVR, (Vice Secretary), Jaishree Naidoo/JN, (Representative Director), Tatiana Fazecas/TF (Vice Treasurer), Martin Stenzel/MS (Representative Director),Gladys Mwango (Representative Director), James Donaldson/JD (Representative Director), Rutger Jan Nievelstein/RJN (Representative Director), Ricardo Faingold/RF (Incoming Outreach Vice Chair), Ram Senasi/RS (Outreach Vice Chair), and Amanda Dehaye (Past Executive Director, Co-opted Director)

Blue comments = action 

1. Approval of minutes from December meeting 

DB: February minutes were approved.

2. President's Report

DB: Provided an update on the following.

• IPR 2021 plans - working with ESPR and SPR to ensure that we can celebrate at the IPR - attached a preliminary session.

  • o The IPR provided us with time for a several sessions. Some will be on Monday and Tuesday. These will be pre-meeting courses. There will be separate registration for WFPI. They will also be providing us with a 60-minute session during “prime time” just before the opening ceremony.
  • o Many of our leaders will be featured as speakers throughout the meeting.
    • ▪ There will be an MRI session chaired by Michael Gee and Wendy Lam.
    • ▪ Savvas Andronikou and Kristen DeStigter will be presenting as well.
    • ▪ Dorothy and Joanna will send a thank you note to Damian Grattan-Smith and Andrea Rossi for being open to feature WFPI content.

• COVID 19 Corner

  • o Discussion ensued on how to teach while trying to stay safe. Biggest concern is how do we keep people interested in pediatrics when they are only in the rotation for three or four months. They have had to do some of this training virtually. Since the focus on everything is adult COVID 19 at the moment, there are some who are bypassing pediatrics and not getting exposed to the specialty. Some institutions are offering 4 – 6 hours a week to lectures that they can attend even if they are not rotating with them during the month. There are some great educators offering up Zoom presentations.
  • o Joanna said that in the UK they have a huge number of cases but primarily in adults. All the training in the regions is being organized by the Royal College. They have training once a week, but 2 -3 webinars a day. The training occurs on two separate days in the afternoon.
  • o Useful topics are lung findings and the proper use of PPE.
  • o There are training sessions going on every day, but they are not shareable. There was a discussion about WFPI collating them from all over the world. Perhaps a paper can be written.

3. Committee Updates

● Outreach Committee – Hansel Otero (HO): Gave the following updates

o Started his project with Butterfly.

o This could be a bridge to help non-physicians to do Ultrasound on children. Trying to train intrareader – 80% of the time they can use it effectively. However, they are not able to make decisions on what they see.

o The committee is still receiving 3 or 4 cases a week from Tanzania. They are turning around the diagnosis in under 8 hours.

o The committee is starting a series of webinars with the global health council with the American Academy of Pediatrics (AAP). The webinars are covering how a general pediatrician can partner with their radiology department. Increase visibility of WFPI teleradiology platform

o Kimberly Applegate wanted to know how Image Gently can help to promote WFPI work in any way. They are willing to post their imaging study reporting and recommendations. WFPI can support providing translation to other languages.

● MRI Protocol Committee - Michael Gee (MG): Michael Gee indicated that there wasn’t much new to report. The relationships with the vendor has stopped due to COVID 19. SPR was able to get some protocols online. They have been partnering with other organ committees – they have asked the committee to make a subset of the protocols. Can be partnering with SPR.

● Digital Education Committee - Sanjay Prabhu (SP): Quick update from Sanjay. All of the COVID 19 information has been put on the front page of the website. There is a Chest presentation that was posted. There are no pediatric Ultrasounds resources posted yet and no Italian or Chinese groups are represented. Sanjay spoke with Ed Lee to obtain his presentations for posting. Sanjay has been posting to Facebook as well. He needs help with Instagram. Dorothy mentioned that there are shortages of PPE everywhere. People are very interested to know how they can help. Many children are asymptomatic.

● TB Committee - Kushaljit Singh Sodhi (KSS): Dr. Sodhi was unable to attend but offered up the following.

o TB hotline and TB readers – will have a presentation at the IPR.

o Great work by the TB group – will have a chance to present at the IPR.

4. Updates on Observership 

Ines Boechat (IB): Provided the following updates on the Observership Program.

● Observership in Argentina

o Under the mentorship of Jose Lipsich began December 1 and concluded on February 29, 2020

● India – Candidate will begin observership March 9, 2020.

o Not sure of the current status.

● Chile – Has been delayed.

o Dr. Cristian Garcia will be the mentor

o Program was to begin 6/1/2020

o COVID 19 has hit hard in Chile so they are delaying plans to start the observership until more is known and the local pandemic situation has stabilized.

● South Africa –

o Dr. Tracy Kilbourne will be the lead mentor.

o The initial schedule was revised to begin on 9/1/2020.

● Ines indicated that we need to get evaluations from the follows. Hopefully, we can get that done very quickly to show the outcomes. How it affected their work. Jennifer reported that an evaluation survey has been started and will be shared with WFPI leadership for review/revision/approval following the meeting.

Action: Evaluations to be sent to the candidates. 

 

5. Nominations

● Vice President – SLARP - Andrés García Bayce

● Vice Treasurer and Representative Director – AFSPI - John Chris Rodrigues

● Representative Director – SPR - Taylor Chung, MD

 

6. New Business

● Meetings: These reports will be presented at the next meeting.

o SPR 2020: Cancelled

o SLARP 2020 (at the SPR meeting) – Cancelled

o ESPR 2020 – Marseille Cancelled

● Virtual General Assembly:

o June 18, 2020

● 10th WFPI Anniversary at IPR 2020 Rome, Italy:

o Update of mapping project?
o A poster/presentation about the WFPI achievements, the international fellowships and adoption of MR protocols are also possibilities.

 

Next EXCOM meeting: 

Thursday 6/18/2020 – 8:00 am – 9:00 am (CST) 

[EXCOM meetings typically take place on the first Thursday of every other month)
• Executive Council August 6th by conference call @ 9:00 am EST
• October 1st by conference call @ 9:00 am EST
• November 30th in person at the RSNA meeting which takes the place of the scheduled December meeting.
• We resume in February 4th, 2021 by conference call.

ExCom minutes

May 7th 2020

 EXCOM Minutes from 7 May 2020

 

February 6th 2020

 EXCOM Minutes from 6 February 2020

 

December 2nd 2019

 EXCOM Minutes from 2 December 2019

 

October 3rd 2019

 EXCOM Minutes from 3 October 2019

 

August 1st 2019

 EXCOM Minutes from 1 August 2019

 

June 6th 2019

 EXCOM Minutes from 6 June 2019

 

April 4th 2019

 EXCOM Minutes from 4 April 2019

 

February 7th 2019

 EXCOM Minutes from 7 February 2019

 

January 3rd 2019

 EXCOM Minutes from 3 January 2019

 

November 1st 2018

 EXCOM Minutes from 1 November 2018

October 4th 2018

 EXCOM Minutes from 4 October 2018

September 13th 2018

Update Meeting - Minutes from 13 September 2018

August 2nd 2018

 EXCOM Minutes from 2 August 2018

May 3rd 2018

 EXCOM Minutes from 3 May 2018


April 5th 2018

 EXCOM Minutes from 5 April 2018


March 1st 2018

 EXCOM Minutes from 1 March 2018


February 1st 2018

 EXCOM Minutes  1 February 2018


January 4th 2018

 EXCOM Minutes from 4 January 2018


November 27th 2017

Minutes EXCOM 27th November 2017


November 2nd 2017

Minutes EXCOM 2nd November 2017


October 5th 2017

Minutes EXCOM 5th October 2017


September 7th 2017

Minutes EXCOM 7th September 2017


August 3rd 2017

Minutes EXCOM 3rd August 2017


July 6th 2017

Minutes EXCOM 6th July 2017


May 4th 2017

Minutes EXCOM 4th May 2017


April 6th 2017

Minutes EXCOM 6th April 2017


March 2nd 2017

Minutes EXCOM 2nd March 2017


February 2nd 2017

Minutes EXCOM 2nd February 2017


January 12th 2017

Minutes EXCOM 12th January 2017


December 8th 2016

Minutes EXCOM 8th December 2016




November 3rd 2016

Minutes EXCOM 3rd November 2016


October 6th 2016

Minutes EXCOM 6th October 2016


September 1st 2016

Minutes EXCOM 1st September 2016



August 4th 2016

Minutes EXCOM 4th August 2016


AGENDA

1/ Mapping working group, next steps: GS, 15"

2/ Rapid update, digital education: AD on BC’s behalf 4”
[BC is absent for this meeting - he’ll be with us to provide more detailed feedback on digital education thoughts/plans in September’s EXCOM]*

3/ SPR meeting 2017, WFPI session - modus operandi for preparing the session, some initial suggestions: GS 10”

4/ Update, child imaging safety: KA 5"

5/ Outreach activities update: 
- Tanzania discussions, Rotary: CS 5”
- Increased collaboration with WHO via the CREST/WHO Radiology Working Group network established for pneumonia vaccine studies: GS 5”
- Contacts with Kenya and its development of pediatric imaging: KA 5” 

6/ Any other business


 

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July 7th 2016

Minutes EXCOM 7th July 2016


AGENDA

1/ Bylaws revision passage, consequences: GS (1")

2/ Co-optation, Founding President: GS (3”)

3/ Staff overview following recent changes: AD/GS (2”)

4/ Future EXCOM meetings: can we push back the timing by an hour - yes or no: AD 1"


6/ Digital education: GS (20”)
- Leadership nomination
- Outline of current organization and probable next steps, subject to the new leader's approval
- Suggested strategy for obtaining responses to the questions posed in “On Your Shoulders” (click here, page 10

7/ Any other business: (2")


 

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April 7th 2016

Minutes EXCOM 7th April 2016


AGENDA

1/ IPR 10"
- Table preparations (DB/JN)
- Report preparations (VD/GS and TC/RJN for treasury)
- Meeting time (AD)
- Bylaws revisions - progress (TC)
Any further organizational points on IPR to be taken forward by mail, as this is the last EXCOM before Chicago

2/ Revised Strategic Framework 35" (AD/IB)
How to proceed
- Prior to this meeting: Comments by email: WELCOME!! We are now severely up against the clock so any extra time Amanda has to incorporate changes - great
- During EXCOM: We will run through the different sections as set out in the contents table below, taking note of any EXCOM comments. This is your last chance to discuss, as one more draft will be circulated to you by mid-April, then it will be sent to the full Council for review/finalization by end of April. 

3/ Kenya, participation in the RSNA "RISE" initiative and taking pediatric radiology training forward:  3" (AD/KA)

4/ AOB

 

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March 10th 2016

Minutes EXCOM 10th March 2016



AGENDA

1/ Preparations, Annual Members Meeting, IPR (VD, 7”)

2/ Strategic Framework - distance education: online and in print (30")
- Review of the current situation
- Analysis of where the ​​issues lie
- Solutions
- Consideration of the draft Strategic Framework aims set out below: are they realistic, what will be required to meet them?
- Adoption of draft text/changes needed

3/ Feedback Ghana DB (5")

4/ Upcoming officer and committee leadership turnover (5”)

5/ Any other business (5")

 

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February 4th 2016

Minutes EXCOM 4th February 2016



AGENDA

1/ Child imaging safety - updates on Afrosafe, Latinosafe, WFPI/IG (JN/GS/KA)

2/ IPR (DB)

3/ Strategic Framework - wording, priorities order, calendar for revisions

4 /Strategic Framework: section on patient safety

4/ Alan Levenstein

 

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January 7th 2016

Minutes EXCOM 7th January 2016



AGENDA

1/ Strategic Framework revision (IB)

2/ Use of WFPI resources (AD)

3/ WFPI's internal outreach funding grant 2015 - application for teaching visit to Laos: recommendation (TC)

4/ IPR - meetings and plans

5/ Child imaging safety - updates

 

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November 5th 2015

Minutes EXCOM 5th November 2015



AGENDA

1/ IDoR update

2/ IPR abstract submissions

3/ Child Imaging Safety - Next Steps with Image Gently and others

4/ Project update

5/ RSNA plans - WFPI meeting 30th Nov 2015

6/ ISR/WFPI Memorandum of Understanding: status report, Next Steps

 

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October 1st 2015

Minutes EXCOM 1st October 2015



AGENDA

1/ IDoR update, where stimulation is needed: DB/all,  6"

2/ WFPI's 2012-2015 Strategic Framework: revision (see here http://www.wfpiweb.org/Portals/7/About/WFPI_Strategic%20Framework%20_Full_version.pdf): IB, 3"

3/ Papers for submission to IPR: IB 3"

4/ SPR request for feedback on R&E Foundation grant awarded to WFPI in 2012: IB, 1"

5/ Fund raising drive - R&E Foundation/SPR - global support: IB

6/ Interface: WFPI and IG - see last EXCOM minutes 

7/ Project updates: AD/all 2"


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September 3rd 2015

Minutes EXCOM 3rd September 2015



AGENDA

1/ IDoR: update (16') 

Includes
a) Timeline - DB, 5' - CLICK HERE
b) Letter for Ped Rad journal - IB,3' - IB to circulate draft letter
c) WHO Radiation Protection Committee - DB, 1’ CLICK HERE

c) Update online cases/contests - Sanjay, 7'

2/ International Image Gently issues - Kimberly Applegate, 5' (click here for WFPI/IG interface)

3/ Newsletter: issue date, items, circulation (3')

4/ Internal Funding Allocation Committee: update (1')

5/ Outreach: brief update (TB, US, WHO/vaccines, other - 5')

 

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August 6th 2015

Minutes EXCOM 6th Aug 2015



AGENDA

1/ IDoR update: 
Videos, photos, book, other (DB, CS)
 
2/ Committees: 
- WFPI project funding:final run through members and Terms of Reference before we launch the committee (AD)
- Video committee, update (CS)
- SPR education committee - now includes Sanjay (DB)

3​/ Project updates: 
- Jamaica visit, next steps (CS/DB) 
- Ultrasound manual for DWB/MSF (CS) 
- TB plans (CS) 
- WHO Portuguese-speakers workshop, radiation protection in medicine (IB)

​- WHO pneumonia group​ (TC)

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June 5th 2015

 

Minutes EXCOM June 5th 2015

AGENDA

1. Internal funding for project support - feedback from Treasurers, next steps

2. Website - education pages, building up content

3. Online video library (to note: full presentation during Annual Mtg) - rapid feedback on mechanics of steering cttee, where the calls for regional input will lie

4. IDoR

5. Misc. points


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May 7th 2015

 

EXCOM answers to questions raised during EXCOM meeting, 2nd April "How does outreach work become affiliated with WFPI?"

Minutes, ExCom 7th May 2015

 

AGENDA


1/ Follow up, questions raised at the last EXCOM meeting "How does outreach work become affiliated with WFPI?" (15', IB/TC)  
- feedback on email responses
- decisions (amount of funding put aside)
- next steps (nominations for a group to define and manage the application and approval process)

2/ Council turnover (2', IB)
Vice-President (SLARP), Vice-Secretary (AfSPI?), Representative Directors 

3/ Next EXCOM meetings (1', AD)

4/ Upcoming leadership meeting, Graz/ESPR 5th June, 10-12 am (20', IB)
- agenda
- invitations

5/ Upcoming Annual Members' Meeting, Graz/ESPR 5th June, 1:30 - 3pm (5', IB) 
- agenda, 
- invitations
- visibility 

6/ IDoR update (10' DB)


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April 2nd 2015

 

EXCOM MINUTES

Full (quasi transcript) minutes

Questions arising from EXCOM meeting 2nd April 2015


Agenda

How does outreach become affiliated with WFPI?


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February 26th 2015

Agenda

1/ WFPI - What Future? Feedback from regional boards
2/ Upcoming bylaws revision
3/ Council turnover
4/ Upcoming EXCOM and WFPI meetings
5/ International Day of Radiology
6/ Online video library - behind the scenes
7/ Other points

 

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January 29th 2015

Agenda

1/ Ultrasound: WFPI’s work in high and low resource settings
2/ FAARDIT, inclusion of non-pediatric radiology specific groups
3/ International Day of Radiology
4/ Upcoming Council turnover
5/ Next EXCOM meeting

 

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November 6th 2014


Agenda

1/ Partnerships, update 
- RAD-AID Annual conference, WFPI-RAD AID interface 
- ​WHO child imaging safety meetings - Tanzania (Dr. Ademola Adekanmi) and Tokyo (Dr. Osamu Miyazaki, Japan) - in liaison with Image Gently​
​- ​WHO text book
- ISR agreement

2/ Online education, update 

3/ Outreach activities, update
- Latin America
- West Indies
- Malaw
- Mozambique
- Khayelitsha
- Cambodia 
- Savvas, outreach leadership - easing out of the role

4/ Ultrasound - Carried over from last month's meeting

5/ FAARDIT application 

6/ AfSPI representation at Executive Committee meetings 

7/ WFPI meeting online/RSNA, 1st Dec, agenda - agree on contents 

8/ Annual Meeting and leadership discussion, Graz/ESPR, Friday 5th June: timing and attendance


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October 9th 2014

Agenda

1/ Brainstorming: increasing Council buy-in; increasing member buy-in, addressing regional imbalance
2/ Fund raising
3/ PoC US group
4/ Internal governance
5/ Approval Malawi recommendations
6/ Next EXCOM meeting date

7/ Other points

 

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March 28th 2013

Agenda

1/ Organization Annual Meeting hosted at SPR 2013
2/ ESPR Presidency 2014
3/ Possible bylaws amendments
4/ Strategic framework amendement - ISR
5/ Update: TB, US and Medikidz

6/ Arrangements: WFPI meeting ESPR Budapest 2013

 

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Other WFPI archives

Reports

Annual Report, President & Treasuer 2015


SPR (& ESPR) board mtgs Dec 14/Jan 15


Presented to the SPR board at RSNA Dec 14. Copy passed to ESPR for use at its board mtg Jan 15.

Regional board questions: WFPI - the future?

COMING SOON - background document & questions plus ppt for boards

Report AOSPR board mtg Sept 2014

Report, AOSPR board Sept. 2014

Annual Report, President & Treasurer, 2014

Annual President & Treasurer's Report, 2014

Report SPR board mtg May 2014

Report, SPR board mtg May14

Biannual donor report Jan 2014

Donors at the time: R&E Foundation (SPR), SPR and ESPR

Report ESPR & SPR board mtgs Nov/Dec 13

This presentation may have been adapted by our ESPR/SPR representatives to reflect their respective boards' needs

Annual Report, President & Treasurer, 2013

for the full President's report (Slow file to open) or

for just the Treasurer's report

Biannual donor report Jan 2013

Donors at the time: SPR & R&E Foundation (SPR)

 

WFPI Phase II Funding Plans

(post capital injections)

 

Updated: April 2014. 

Upcoming meetings

Next Council meeting

EXCOM: first Thursday of every month
Full Council: RSNA, Nov 2015, details to follow

Next WFPI Annual Meeting

IPR Chicago May 2016

http://www.ipr2016.org/

Details to follow!


How the bylaws work for Officers

Which officers roles for your Society?

Wondering when your board needs to start considering nominations? What the different positions entail?

 Here are the relevant extracts of our bylaws and the ensuing Council composition

 

ARTICLE III
OFFICERS

Section 1.  Number:
The officers of the WFPI include a President, a Vice President, an Immediate Past President, a Secretary, a Vice Secretary, a Treasurer, a Vice Treasurer and a Membership Secretary.


Section 2.  Nomination and tenure of the President:

2.1. The WFPI presidency rotates on a one-year basis amongst the Regional Members’ leadership, with the rotation taking effect during the Annual General Meeting.
2.2. The nominated individual serves as Vice President for a single one year term, then succeeds to the Presidency for a single one year term at the end of the preceding President’s term, or sooner if the preceding President is unable to fulfill the duties of her or his office. She or he subsequently becomes Immediate Past President for a final one-year term.
2.3. The choice of individual, determined at Regional Member level, falls to a person of authority in her or his Regional Member organization.
2.4. The roster of Regional Members’ tenure of the presidency is drawn up and agreed by the WFPI Council four years before the assumption of each nominated term, and annexed to the WFPI’s internal regulations.


Section 3.  Nomination and tenure of the Secretary, Vice Secretary, Treasurer and Vice Treasurer:  
3.1. Six  (6) months before the expiry of the current Secretary and Treasurer’s terms, the Secretary calls for candidates for these positions.
3.2. Candidates are drawn from Regional Members organizations, and are persons of authority therein. They are elected by the Council. No one Regional Member can hold two key positions (President, Secretary or Treasurer) at any one time, unless exceptional and entirely justifiable circumstances necessitate otherwise.
3.3. The Secretary prepares a ballot of all nominees for each office, designating the mode of nomination.  Balloting takes place electronically, with the results announced at the next Annual Council Meeting.
3.4. Upon announcement, the future Secretary becomes Vice Secretary for a single term of two years before taking office as Secretary, and the future Treasurer becomes Vice Treasurer for a single term of two years before taking office as Treasurer.
3.5. The Secretary and Treasurer hold a non-renewable term of two years. One two-year term must then elapse before they are eligible for office again.

 

ENSUING COUNCIL COMPOSITION

[accommodates the 12 month "freeze" introduced by ESPR last year, validated by the Council in April 2013]


          Click here for a pdf copy of this table (use zoom function to up readability) for easy distribution to your boards


Here's the current WFPI leadership

Here's some "job descriptions" for the key Officer positions, also extracted from our bylaws (Article III, Section 8)

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